Open topic with navigation

Copy Clipboard Setup to other Users

Log on as a Millennium system administrator or the database administrator. Access the Copy Clipboard Setup page by using Millennium Explorer, My Millennium>User Options>Clipboard Setup. Click the Copy to Users button. The controls that are needed to copy a Clipboard field list definition from one user to other users or user groups will be shown in the display area.

About Copy to Clipboard

Users can use the Copy to Clipboard Address feature to copy fields from a selected address, as well as fields from other data tables that relate to the selected address, to the clipboard.

About Clipboard Setup

The Clipboard Setup page allows each user to define a Copy to Clipboard field list to suit his or her own needs. If you are logged on as a system administrator, the Copy to Users button is available on the Clipboard Setup page so that you can access the controls that you need to copy a Clipboard field list definition from one user to other users and user groups. The process of copying a Clipboard field list definition to other users will alter existing data in the user_settings system table. Therefore this is classified as a system administrator process.

Clipboard Default

The Clipboard Default is the Copy to Clipboard field list definition that is created by a Millennium system administrator or the database administrator. Each organization can have only one Clipboard Default.

Copying a Copy to Clipboard field list definition

1. Log on to the system as a Millennium system administrator or the database administrator.

2. Use Millennium Explorer, My Millennium > User Options > Clipboard Setup to access the Clipboard Setup page.

   Note: At least one field must be listed in the Saved Columns list on the Clipboard Setup page.

3. Click the Copy to Users button. The lists and buttons that are needed to copy a Copy to Clipboard field list definition display.
   • The Available Users list shows all users, by user name and in alphabetical order. The Clipboard Default item at the top of the list represents the system default Copy to Clipboard field list, and replaces the user name for the database administrator (sa/MILLORA) and the user names for all Millennium system administrators.
   • The Available Groups list shows all database user groups by group name and in alphabetical order.
   • The Selected Users list will show the copy to users once they are selected. These are the users to whom you will be copying a Copy to Clipboard field list definition.
4. In the Available Users list, click the name of the user who 'owns' the Copy to Clipboard field list definition that you want to copy. If you want to copy the system default Copy to Clipboard field list, click Clipboard Default.
5. Click the Copy From User button.
6. Add the copy to users to the Selected Users list. There are multiple ways to add users to the Selected Users list.
   1. Add one user by double-clicking his or her user name in the Available Users list.
   2. Add one or more users by clicking the user names in the Available Users list and clicking the Add button.
   3. Add all of the users at one time by clicking the Add All button.
   4. Add all users who belong to a database user group by first clicking the name of the group in the Available Groups list, and then clicking the Add Users button.

Note: The Clipboard Default item in the Available Users list cannot be added to the Selected Users list.

7. If you need to edit the Selected Users list, there are multiple ways to remove users from the Selected Users list.
   1. Remove one user by double-clicking his or her user name in the Selected Users list.
   2. Remove one or more users by clicking the user names in the Selected Users list and clicking the Remove button.
   3. Remove all of the users by clicking the Clear All button.
   4. Remove all users who belong to a database group by first clicking the name of the group in the Available Groups list, and then clicking the Remove Users button.
8. After the users have been added to the Selected Users list, click Start Copy.
9. When the system finishes the copy process, a message displays below the Selected Users list.
10. Click Close.
11. Click Cancel to close the Clipboard Setup page.

Examples

Assign the Millennium system administrator Copy to Clipboard definition to all of the users at your organization.

1. Click the Clipboard Default item in the Available Users list.
2. Click Copy From User. Confirm that Clipboard Default displays directly below the Copy from User button.
3. Click Add All. Confirm that all user names are now listed in the Selected Users list.
4. Click Start Copy.

You have created a new user with the user name 'student_10'. Assign the Copy to Clipboard field list definition created by existing user student_1 to the new user (student_10).

1. Click the student_1 user name in the Available Users list.
2. Click Copy From User. Confirm that 'student_1' now displays directly below the Copy from User button.
3. Double-click the student_10 name in the Available Users list. Confirm that student_10 is listed in the Selected Users list.
4. Click Start Copy.

Student 1 has modified her Copy to Clipboard field list definition. You want all of the users in the 'students' database user group to use Student 1's new field list definition.

1. Click the student_1 user name in the Available Users list.
2. C lick Copy From User. Confirm that 'student_1' now displays directly below the Copy from User button.
3. Click the students database user group name in the Available Groups list. Click Add Users. Confirm that all of the users who belong to the students database user group are listed in the Selected Users list.
4. Click Start Copy.

Top of Page